"The duties of the officers are as follows:

A. PRESIDENT: The President shall preside at all meetings; shall see that orders and resolutions of the board are carried out; shall sign all leases, mortgages, deeds, contracts and other written instruments and shall sign all checks and promissory notes previously approved by the Board of Directors. The President shall co-sign all checks and promissory notes not previously approved by the Board of Directors
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B. VICE PRESIDENT: The Vice President shall act in the place and stead of the President in the event of his absence, inability or refusal to act, and shall exercise and discharge such other duties as may be required of him by the board.

C. SECRETARY: The Secretary shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the members; keep the corporate seal of the Association and affix it on all papers requiring said seal; serve notice of meetings of the board and of the members; keep appropriate current records showing the members of the Association together with their addresses, and shall perform such other duties as required by the board.

D. TREASURER: The Treasurer shall receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the Board of Directors; can sign all checks and promissory notes of the Association; keep proper books of account; and shall prepare an annual budget and a statement of income and expenditures to be presented to the membership at its regular annual meeting, and made available to the members."

Note: The curent policy of the Board of Directors is that all approval for payment of invoices is done by the President of the Board of Directors only. This process is done on-line through our property managements' web site. The internal control to prevent misappropriation by current or future board members is as follows:

• A/P reviews vendor invoice for accuracy and consistency with past invoices and contractul agreements. 
• A/P posts record of vendor invoice waiting for online approval by President causing notification e-mail to be sent. 
• A/P e-mails actual vendor invoices for review by President prior to approval. 
• President reviews invoices for accuracy against our contractual agreements and approves payment on-line. (process) 
• A/P processes payment once approved by the President.

Any payment to anyone not specifically allowed in a budget line item description or above the amount contractually agreed upon by vendors must have approval by at least two (2) Board Members at a Board of Directors meeting and must be recorded in the meeting minutes.