What makes us the best compared
to our competitors?
We are constantly learning
and making changes to improve our service to our clients. One of the most
important issues for every community is the ability to provide accurate
financial reports. There are two very important factors that play a role
in accomplishing this: The software you use is actually accounting software
and the individual entering the information is doing it properly.
Over the years I have learned
from my experiences. We still have a CPA on retainer when ever needed,
however we employee degreed accountants. This provides better quality of
financial presentation for the board and Association members.
QuickBooks is widely used
by many companies including management companies. There is no doubt the
software is user friendly but it is not structured for the needs of Condos
New Software: I have recently
purchased new software to operate the day to day business for our clients.
Village Management Systems (VMS) is designed specifically for Condominium
and Homeowner Associations. It was created in Las Vegas and is widely used
in Las Vegas and California. There are two other management companies in
South Florida who currently use the system and it has proven to be a real
asset. This software will work fine with your current banking system even
if you have the coupon system thru Colonial Bank.
The software has more features
for financial reports to provide better informative reports as “real” financial
software would. The best features about this software is that everything
is kept under one program from financial info to covenant enforcement,
ARC information, owner correspondence and pictures can be attached to the
Board members will have access
to the system with a user name and password to view information whenever
they want. Committee members can also have limited access to the system
for their viewing needs. Anything on the system can still be emailed to
the board, committee members or owners for any issue by simply exporting
the information to a PDF format.
New Technology to be used
to cut down on paper goods is a commercial scanner. We upgraded our copier
to include a commercial scanner and color copy capability of all received
paper correspondence and documents for all clients on the computer. This
information is backed up every evening by an outside service provided for
thru Intuit Services. Any copies of records and yearly back up information
will be saved to a CD ROM.
NOTE: this is for our record
keeping during our tenor all paper copies will be kept in storage.